Frequently Asked Questions

This FAQ section is designed to provide you with practical answers to your procedural questions.

  1. How do I start to find external funding and to which agencies should I send my proposal for funding? I have an idea for a project or I have been working on a project. It may be a research, instruction or public service project.
  2. How do I find out about agency deadlines and web sites; whom do I contact for agency guidelines and application forms?
  3. Where do I go with my draft proposal; where do I obtain help to turn my proposal into a finished application?
  4. Where do I go for budget assistance on my application for external funding?
  5. What signatures and review are necessary before submitting an application for external funding?
  6. My project may involve the use of human participants, animal subjects, recombinant DNA, or biohazards. What do I have to do to clear my project for submission to a potential funding agency?
  7. My project will be submitted to an agency of the Department of Health and Human Services (e.g., NIH) or to the National Science Foundation (NSF). What university clearances must I obtain specific to these applications?
  8. Someone from the agency to which I've applied has asked me for a revised budget. Whom should I contact?
  9. My potential sponsor wants to negotiate a research contract. Whom should I call or email at OSP?
  10. My project wasn't funded the first time around. Now what?
  11. My project was funded. Now what?
  12. I've received a contract from the sponsor. What do I do with it?
  13. I've conceived an invention and/or reduced it to practice either fully or partially under an external grant or contract. Now what do I do?

ANSWERS:

1. How do I start to find external funding and to which agencies should I send my proposal for funding? I have an idea for a project or I have been working on a project. It may be a research, instruction or public service project. 
InfoEd.com is a web-based funding opportunity database that is offered to the TUC community. You can use SPIN as a one-stop-shop for identifying the latest grant programs. To use, go to the InfoEd homepage and click on the SPIN button at the website (http://infoed.com). This website is available for on-campus computers only. This database will also allow you set up a personal profile and an e-mail alert service for funding opportunities.

2.  How do I find out about agency deadlines and web sites; whom do I contact for agency guidelines and application forms? 
Go to the sponsor website for specific deadlines and agency guidelines. You can also call or email Lou van der Ree (638-5862); Lou.vanderree@tu.edu with the website and she will find that information for you.  She can also assist you navigate through the guidelines, deadlines and application process.

3.  Where do I go with my draft proposal; where do I obtain help to turn my proposal into a finished application? 
Call or email Lou van der Ree. Lou will help put your proposal together into a coherent application and, given sufficient time, she can assist with the budget, budget justification. She will also upload and submit your electronic applications.

4.  Where do I go for budget assistance on my application for external funding? 
Call or email Lou van der Ree. Lou will help you develop your budget and complete the budget forms. OSP must review project budgets on all external applications before they are submitted to the sponsor.

 5.  What signatures and review are necessary before submitting an application for external funding? 
For applications for external funding, except for some fellowships and grants-in-aid, TUC is the official applicant. Therefore, institutional signatures must be obtained on internal forms that OSP initiates and on forms that will be submitted to the potential sponsor. OSP must review project budgets on these applications, and will initiate the internal submission forms and signature process. The Provost serves as the authorized university signatory on hard copy grant/contract applications. Lou van der Ree is the signatory for electronic applications.

6.  My project may involve the use of human participants, animal subjects, recombinant DNA, or biohazards. What do I have to do to clear my project for submission to a potential funding agency? 
If you believe your project involves human subjects, animal subjects, recombinant DNA, or biohazards, you should consult the appropriate committee contact for further information. Sponsor and university regulations require in all cases that approvals be obtained by the appropriate university compliance committee/s before an award is made, and in some cases, that approvals be obtained at or soon after submission. You should be aware that you cannot begin data gathering on your project until university clearances have been obtained. Your project's involvement with any of these compliance issues is noted on the OSP internal submission of application and acceptance of award forms; and, typically, you will have to address these issues within your external application.

 7.  My project will be submitted to an agency of the Department of Health and Human Services (e.g., NIH) or to the National Science Foundation (NSF). What university clearances must I obtain specific to these applications? 
These two agencies require persons responsible for the design, conduct or reporting of funded research, educational, or service activities to disclose any significant financial interest that would reasonably appear to be affected by those activities. Therefore, in addition to the signatures required in number (5) and, if appropriate, the clearances required in number (6), above, such TUC faculty/staff must complete a Conflict of Interest statement. As part of the OSP processing of DHHS or NSF applications, OSP will send the appropriate form to you for completion.

 8.  Someone from the agency to which I've applied has asked me for a revised budget. Whom should I contact? 
Call or email Lou van der Ree for further assistance.

 9.  My potential sponsor wants to negotiate a research contract. Whom should I call or email at OSP? 
Call or email Lou van der Ree for assistance.

10.  My project was funded. Now what? 
If you have received an official notice of award, send it as soon as possible to Lou van der Ree (Office of Sponsored Programs). She will initiate the official TUC acceptance of award process, develop the TUC Acceptance of Award forms, and send the information to the Accounting for fund set up. Once the account is set up, Lou will contact you for a meeting to discuss processes and paperwork. If OSP receives the official notice of award, Lou will contact you immediately, before OSP initiates the acceptance of award process, described above. Please note the award process can be initiated only after all compliance issues have been reviewed and approved (see question # 6, above).

11.  I've received a contract from the sponsor. What do I do with it? 
Send it immediately to Lou van der Ree, Office of Sponsored Programs. OSP will review contracts for compliance with university regulations. Contracts must be signed at TUC by the authorized university signatory (Provost) and must be fully signed by both TUC and the Sponsor before spending can begin on a project.

12.  I've conceived an invention and/or reduced it to practice either fully or partially under an external grant or contract. Now what do I do? 
Please contact the Office of the Provost for further instructions.

Other FAQs

Frequently Requested Proposal Data

Frequently Asked Questions Regarding NIH Proposals

Frequently Asked Questions Regarding NSF Proposals

 Frequently Asked Questions Regarding Effort Reporting

Frequently Asked Questions Regarding Cost Share

Last Updated: 6/17/15