Overview of TUC Proposal Development
The TUC Office of Sponsored Programs (OSP) coordinates submission of proposals and acceptance of awards for grants and contracts. Externally funded grants and contracts can come from many sources, including federal agencies, the State of California, municipal and county agencies, non-profit foundations, and corporations. Employees who receive salary from TUC or who use University resources or facilities must submit their proposals for externally funded grants and contracts via the Office of Sponsored Programs.
For more information about the role of OSP in grants management, visit OSP Resources and Workshops.
All sponsored projects require Provost review and approval prior to submission. Typically, there are 5 routing and approval levels on TUC extramural funding requests:
- Principal Investigator (always)
- Authorized Officials in the Office of Sponsored Programs
- Dean or Associate Dean
- Director of Fiscal Affairs and Accounting
OSP will complete the internal forms that are part of the TUC pre-award proposal package and upload the forms into SmartGrant--TUC's research administration tool to collect and route the pre-award information. Review the 9-Steps for TUC Proposal Development page to obtain basic information about where to start and what to do when submitting a new funding request.
Information on funding opportunities from federal, state, local government agencies, and non-profit agencies can be found using the InfoEd search engine “SPIN” which allows you access to funding opportunities and has a link to instructions and guidelines from that funding agency. To access this website, you can go to http://www.infoedglobal.com/.
PI Eligibility Requirements
Individuals who do not meet the definition of Principal Investigator (PI) as outlined in the TUC Principal Investigator Eligibility Policy, may request an exception using the TUC PI Eligibility Request Form. This request form must be approved prior to the submission of a proposal. Exceptions may be granted for individual proposals, or a blanket for all future proposals. If you have questions about your eligiblity on an extramural funding request, please contact Julie King.
PI Salary Requirements on Federal Proposals
Federal rules and regulations do not allow for an individual's institutional base pay to be increased as a result of obtaining grant funding. NIH defines institutional base pay as: The annual compensation paid by an organization for an employee's appointment, whether that individual's time is spent on research, teaching, patient care, or other activities. Base salary excludes bonuses, one-time payments, incentive pay or outside professional activity such as consulting. Current annual salary cap for federal proposals is $203,700.
Cost Share/Matching Commitments
Cost sharing is the portion of a project or program not borne by the sponsor. Cost sharing occurs whenever a portion of project costs is provided at TUC expense rather than at the expense of the sponsor. Visit the OSP Cost Share information page or the FAQs page for more details about cost share in proposal development.
How and When to Submit
Notify Julie L. King in the Office of Sponsored Programs (OSP) by email as soon as you think you will be submitting a proposal. Please complete the Intent to Submit form and email to firstname.lastname@example.org.
Submission Time Table
Preparing a proposal is a multi-step process that involves people working in various offices and departments on campus. The most basic rule to keep in mind is contacting OSP as early in the process as possible, and as often as necessary during the various stages of preparation and review. Contacting OSP at least 4 weeks prior to submission deadline is preferred. However, OSP will work with PIs on short turn-around proposals and make sure (minimally) a SOW, budget, and budget justification are completed and approved by the Provost prior to submission deadline. Visit the OSP Time Table information page or the FAQs page for more details about time expectations in the preparation and submission of extramural funding requests.
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